Events Specialist & Administrator

The Independent Power Producers’ Society of Alberta (IPPSA) unites its members to support a fair electricity market in Alberta. We boost investor confidence and prosperity for Albertans by promoting affordable, reliable, clean energy and better energy understanding. IPPSA’s mission is to convene industry, providing information, resources, and a forum for knowledge sharing and to create opportunities for dialogue, collaboration, and education.

Job description

Support IPPSA’s dynamic events while enjoying flexibility and meaningful work.

The Independent Power Producers Society of Alberta (IPPSA) is looking for a highly organized, self-motivated administrator to join our team in a key supporting role through March 2026. This nearly year-long contract is ideal for someone who thrives on coordination and communication—and who values variety and work-life balance.

In this role, you’ll play an essential part in planning and executing IPPSA’s flagship event: our three-day Annual Conference at the Banff Springs Hotel each March. You’ll also help deliver a range of engaging member events throughout the year, including luncheons and receptions. Hours are flexible, with lighter workloads in the spring and summer, and an increase in the lead-up to the conference.

This position is primarily remote, with only limited in-person presence required in our downtown Calgary office. If you’re detail-oriented, proactive, and excited to help bring meaningful events to life for Alberta’s power sector, we’d love to hear from you.

What You’ll Do:

Conference & Event Support

Support and coordinate logistics for the IPPSA Annual Conference, including breakout sessions, delegate management, speaker and sponsor communications, ticketing and on-site support.
Support the planning and execution of member luncheons, seasonal receptions, and smaller roundtable events in Calgary and occasionally across Alberta.
Liaise with venues, A/V providers, sponsors, caterers, technology providers and speakers.

Administrative & Delegation Management

Manage delegate communications and registration workflows.
Maintain attendee and member databases.
Track sponsor deliverables and signage needs.
Support the Head of Operations and Administration for Member support services.
Manage the Membership Database and CRM to optimize member communications.

Marketing & Communications

Collaborate on social media content and email communications for event promotion.
Coordinate app and website updates with event details and session logistics.
Prepare briefing notes, schedules, and signage content for distribution.

Project Coordination

Create and manage timelines, task lists, and run-of-show documentation for each event.
Support post-event wrap-ups, surveys, and sponsor reporting.

Who We’re Looking For:

Core Competencies

Highly organized with strong attention to detail and accuracy, especially around data entry.
Ability to manage multiple timelines, meet deadlines under pressure, and handle large volumes of information (both electronic and paper-based).
Self-starter who can work independently with minimal supervision as well as collaboratively within a team.
Adaptable, proactive, and comfortable thinking on your feet in a fast-paced environment.
Demonstrates sound judgment, professionalism, and respect in alignment with a respectful workplace culture.

Communication & Interpersonal Strengths

Excellent written and verbal communication skills.
Strong interpersonal skills and a customer service mindset.

Technical Proficiency

Proficient in Microsoft applications (Word, Outlook, Excel, etc.).
Familiarity with tools such as Mailchimp, Canva (or similar design tools), and social media platforms.

Event-Specific Experience

Experience in event coordination, ideally in conferences, corporate settings, or member-based organizations.
Comfortable balancing flexible remote work with increased on-site support during peak periods (notably March).
Available to travel to Banff and other Alberta locations to support event execution as needed.

What We Offer

Position Details

Location: Primarily remote, with occasional in-person meetings and site visits in Alberta as needed.
Type: Part-time contract
Duration: 10-month contract (July 2025 – March 2026), with the potential to extend to a 12-month term.
Hours:

April to August: ~15 hours per week (lighter season)
September to March: ~30 hours per week during peak season, especially in the lead-up to the Annual Conference in March
Some evening or weekend availability may be required to support events

Compensation: Commensurate with experience, between $33 to $37 pre hour.
Flexibility: This role is designed to offer a healthy balance of independence, adaptability, and purpose—perfect for someone who values flexibility and variety in their workweek.
Start: August 1, 2025

Perks & Culture

Access to a free on-site gym and tenant lounge in our downtown Calgary office
Our “in-office-first” approach (when in person) encourages collaboration, mentorship, and cross-departmental engagement
And of course—come hang with awesome us

Additional Information

Send your resume and a brief cover note to info@ippsa.com by Friday, July 11, 2025.
IPPSA values diversity in its workforce and equal access to opportunity. All inquiries and applications will be handled with the highest level of confidentiality.
IPPSA thanks all applicants; however, only selected candidates will be contacted.

Job description

IPPSA is looking for a student to join our Corporate Administration Team.

Reporting to the Head of Operations and Member Services, you will support the IPPSA Team by providing professional, efficient, and effective administrative support. This position is based out of our Calgary office and is a four-month term starting May 2025. Hours of work are a regular 37.5-hour work week, Monday to Friday.

Spending a summer working at IPPSA as a post-secondary student offers an excellent opportunity to kickstart your career. This experience provides valuable insights into a professional work environment while allowing you to develop administrative and clerical skills relevant to any office environment.

Success in this position requires excellent communication, analytical and judgement skills, organizational and time management skills with strong attention to detail and the ability to work both independently and as part of a team. The work is performed in a standard office environment, involving phone work, independent computer work, reception duties and performing office services tasks. While some assigned duties are sedentary, others include standing, walking, bending, and lifting.

What You’ll Do:

Maintain strong working relationships with internal customers.
Mitigate business technology needs for office services supported meetings
Maintain functionality of office equipment.
Make informed decisions relative to process and needs.
Apply accurate support and management to database, OneDrive, etc.
Accurate and timely data entry into CRM and other tracking systems
Assist in basic administration duties, including photocopying/scanning, filing, etc.
Ensure timely completion of administrative tasks and activities.
Assist in the hosting of any IPPSA events as required.
Organize incoming files, remove irrelevant material, and index.
Act as backup for reception as required.
Other tasks as assigned.

Who We’re Looking For:

Enrolled in a post-secondary education program.
Minimum two years of work experience in progressively more responsible customer
service and/or administrative roles.
Strong written, verbal and listening communication skills.
Excellent interpersonal skills and customer service orientation.
Strong attention to detail and accuracy around data entry
Solid knowledge of relevant computer applications (Word, Outlook, Excel, etc).
Self-starter, able to work independently with minimal supervision and as part of a
team.
Ability to work in a fast-paced environment and handle large volumes of
information, both electronic and paper.
Ability to meet deadlines under pressure, exercising solid judgement at all times
Demonstrate professionalism and respect at all times in accordance with a
respectful workplace.
Adaptability and willing to take initiative.
Ability to bend, twist, push, pull and occasionally floor-to-waist lifting.
Able to work overtime as required.

What We Offer

Access to a free onsite gym and tenant lounge.
Our in office first approach fosters collaboration, mentorship, and engagement in
cross-department initiatives.
…hang with awesome us.

Additional Information

Interest students should apply by Wednesday April 23, 2025 by emailing info@ippsa.com. IPPSA values diversity in its workforce and equal access to opportunity. All inquiries and applications will be handled with the highest level of confidentiality.

IPPSA thanks all applicants; however, only selected candidates will be contacted.

Arman Kiani is the Director of Commercial Analytics and Regulatory at TC Energy, with over 20 years of energy industry experience. He excels in power and natural gas trading, deploying strategies that boost earnings, and fostering high-performance teams. Arman leads regulatory and market design efforts in the US and Canada, liaising with various departments to evaluate transactions and guide decision-making. He also analyzes long-term fundamentals for Power, Natural Gas, and Environmental Products across North America’s energy infrastructure.

Arman holds a PhD in Electricity Market Design from the University of Munich and a finance degree from the University of Calgary. He has served as a research associate and visiting fellow at MIT focusing on electricity market design, testified before the Alberta Utilities Commission (AUC) as an expert witness, served as Vice Chair of IEEE, and is an adjunct professor at the University of Calgary finance department with a focus on commodities and power generation finance. Arman is a registered professional engineer in Alberta.

Anna De Paoli is President of De Paoli & Associates Inc., President of ATCO Future Fuel RNG L.P, Director of Big Marble Farms Inc., and a Director of Future Fuel Ltd.. She is the volunteer Co-Chair of the ICD Calgary Chapter Executive. Anna emigrated to Canada in 2006 to pursue a career at Shell Trading and to follow her passion for the Canadian West. She has been working in the Canadian renewable fuels industry ever since. She formed De Paoli & Associates in 2012 and is focussed on the interface between Agriculture and energy. She works with some of the largest Agricultural producers in Canada both as a consultant and as a Corporate Director.

In addition, Anna is passionate about local food and farmers’ markets, she supports a range of small businesses in the food and beverage industry as a private equity investor and advisor.

She is an active volunteer in her community and believes in building the community you want to live in. She was awarded the Foothills Canada 150 medal for service to the community in 2017. Anna has a BSc. Hons in Natural Sciences from the University of Durham, UK and is a Certified Management Consultant and ICD.D. She lives on an acreage in Priddis with her husband and two young children.

Sean brings over 20 years of experience building and leading IT and Product technology teams. Sean’s experience ranges from Fortune 500 companies, Big 4 Consulting, and startups across Canada and Silicon Valley. Sean has a deep understanding of how adaptably leveraging disruptive technologies creates a competitive advantage, builds passionate mission driven teams and is at the forefront of delivering value.
Sean leads the development and implementation of the Government Alberta’s AI Data Centre Strategy which outlines the path to secure the province’s position as the destination of choice for AI data centre investment in North America and build our global leadership in AI
He has served as head of Software and Innovation at Attabotics, an Alberta Series C Robotics startup. With Attabotics he recently won an ASTech award of distinction for his work leading innovation teams – notably delivering advanced technologies including AI and 5G robotics. This work leveraged Alberta’s AI advantage with academia partners including AMII and AltaML.
Sean previously led Technology & Procurement Transformation Advisory at EY (Silicon Valley & London); Product and Service at ServiceNow (Silicon Valley); and IT, Support, Finance, and PMO teams at Enbridge (Edmonton and Calgary).
Sean is a member of the Public Sector Chief Information Officer Council (PSCIOC), involving CIO peers from all levels of governments across Canada.
He holds MBA and Computer Science degrees from the University of Alberta and a Portfolio Management Professional (PfMP) designation from the Project Management Institute (PMI).

Blain manages TransAlta’s global Commercial and Customer Relationships. His role includes overseeing partnerships, joint ventures, contracts, and revenue for TransAlta’s contracted and merchant facilities. In addition to Commercial and Customer relations, Blain also handles asset optimization, customer origination, forecasting, fuel supply strategy, and ESG sustainability goals for TransAlta’s business in Alberta.

Blain has 20 years of experience in deregulated power markets, having worked in roles ranging from Asset Optimization, Marketing, Proprietary Trading, and Dam Safety since his start at TransAlta in 2004.

He holds a Bachelor of Science (Hons) and a Master of Science degree in Agricultural Economics from the University of Saskatchewan. Blain serves on the Calgary Stampede International Agriculture and Agri-Food Committee, which promotes and showcases Alberta’s agriculture sector to the world.

Under her leadership, the IESO oversees the safe and reliable operation of Ontario’s bulk electricity system, ensuring affordable electricity is available when and where people need it.

As part of its mandate to plan and prepare for the future, the IESO works with sector partners to identify energy needs, develop supply options, drive innovation, and harness data and information for decision-making. The IESO also delivers energy efficiency and demand management programs that contribute to the cost-effectiveness and reliability of Ontario’s power system.

Throughout her career, Ms. Gallinger has focused on driving strategic change within complex organizations to deliver shareholder and stakeholder value. Prior to joining the IESO, she served as President and Chief Executive Officer of Elexicon Energy, a large municipally-owned electricity distributor in Ontario, which she led through a sizeable merger integration. She has also held senior roles in the electricity sector that include Chief Strategy and Financial Officer at the Electrical Safety Authority as well as VP, Corporate and Regulatory Affairs and Chief Financial Officer at Oakville Hydro.

Ms. Gallinger sits on several boards, including the Ontario Energy Network and the Nuclear Waste Management Organization. Prior to joining the IESO she also served on the boards of the Ontario Energy Association and the Electricity Distributors Association. She holds a Master of Business Administration from the Schulich School of Business at York University, is a Chartered Professional Accountant and a Certified Public Accountant (Illinois). She has also completed the Chartered Director and Audit Committee Certified program at the DeGroote School of Business, McMaster University.

Mr. Mitton is a Professional Engineer with over 20 years of experience in the power industry. After first starting with MAXIM in 2005, Mr. Mitton has held increasingly senior positions and covered multiple facets of the organization, including operations, energy marketing, corporate development and finance, across multiple jurisdictions, including Alberta, ISO-New England, and PJM. Mr. Mitton had a leading role in the divestment of MAXIM’s US business, and subsequent re-investment through the development and construction of the 300 MW Milner coal-to-CCGT repowering project in Alberta. Prior to joining MAXIM, Mr. Mitton spent time with Alstom Power in Switzerland working in their gas turbine testing group.

Ruhee Ismail-Teja is a public affairs strategist specializing in government relations, policy, and strategic communications. She holds experience in private, public, and non-profit sectors. Through her career, she has focused on developing policy to enhance the vibrancy of Canada’s business sector, facilitate innovation and technology adoption, and support inclusive and sustainable economic growth.

Ruhee currently serves as Vice President, Policy and External Affairs, leading policy, advocacy, media relations, Indigenous economic reconciliation, and diversity, equity, inclusion and accessibility for the Calgary Chamber of Commerce. She works directly with businesses, governments, and stakeholders to encourage policy adoption that strengthens the business community and the Calgary community at large. Ruhee has previously served as an economic advisor to the Government of Quebec, worked in government relations in post-secondary, and in the upstream energy industry.

Ruhee is deeply involved in her community, currently serving on the Arts Commons Board of Directors and Max Bell School of Public Policy Advisory Board. She has also recently served on the YMCA Canada Board of Directors, ParticipACTION Board of Directors, Southern Alberta Institute of Technology Board of Governors and the Queen’s University Alma Mater Society Board of Directors.

Ruhee holds a Masters of Public Policy from the Max Bell School of Public Policy (McGill University), a Bachelor of Science (Honours) from Queen’s University, and a Governance Essentials Certificate from the Institute of Corporate Directors. Ruhee is also an avid runner and triathlete, visual artist, and pianist.

Tim has decades of experience at the most senior political levels, serving in senior Ministerial portfolios including Minister of Energy in Saskatchewan. In addition, he had a lengthy tenure formerly leading the Canadian Association of Petroleum Producers (CAPP).

He draws upon this experience to help lead high performing teams, set enterprise level strategy and to achieve results for clients. Through this experience Tim has developed a unique and wide-ranging network of contacts in government, industry and business across Canada.

Tim is an experienced communicator and understands the value of harnessing the power of the public and key stakeholders to achieve results across different sectors.