Events Specialist & Administrator

The Independent Power Producers’ Society of Alberta (IPPSA) unites its members to support a fair electricity market in Alberta. We boost investor confidence and prosperity for Albertans by promoting affordable, reliable, clean energy and better energy understanding. IPPSA’s mission is to convene industry, providing information, resources, and a forum for knowledge sharing and to create opportunities for dialogue, collaboration, and education.

Job description

Support IPPSA’s dynamic events while enjoying flexibility and meaningful work.

The Independent Power Producers Society of Alberta (IPPSA) is looking for a highly organized, self-motivated administrator to join our team in a key supporting role through March 2026. This nearly year-long contract is ideal for someone who thrives on coordination and communication—and who values variety and work-life balance.

In this role, you’ll play an essential part in planning and executing IPPSA’s flagship event: our three-day Annual Conference at the Banff Springs Hotel each March. You’ll also help deliver a range of engaging member events throughout the year, including luncheons and receptions. Hours are flexible, with lighter workloads in the spring and summer, and an increase in the lead-up to the conference.

This position is primarily remote, with only limited in-person presence required in our downtown Calgary office. If you’re detail-oriented, proactive, and excited to help bring meaningful events to life for Alberta’s power sector, we’d love to hear from you.

What You’ll Do:

Conference & Event Support

• Support and coordinate logistics for the IPPSA Annual Conference, including breakout sessions, delegate management, speaker and sponsor communications, ticketing and on-site support.
• Support the planning and execution of member luncheons, seasonal receptions, and smaller roundtable events in Calgary and occasionally across Alberta.
• Liaise with venues, A/V providers, sponsors, caterers, technology providers and speakers.

Administrative & Delegation Management

• Manage delegate communications and registration workflows.
• Maintain attendee and member databases.
• Track sponsor deliverables and signage needs.
• Support the Head of Operations and Administration for Member support services.
• Manage the Membership Database and CRM to optimize member communications.

Marketing & Communications

• Collaborate on social media content and email communications for event promotion.
• Coordinate app and website updates with event details and session logistics.
• Prepare briefing notes, schedules, and signage content for distribution.

Project Coordination

• Create and manage timelines, task lists, and run-of-show documentation for each event.
• Support post-event wrap-ups, surveys, and sponsor reporting.

Who We’re Looking For:

Core Competencies

• Highly organized with strong attention to detail and accuracy, especially around data entry.
• Ability to manage multiple timelines, meet deadlines under pressure, and handle large volumes of information (both electronic and paper-based).
• Self-starter who can work independently with minimal supervision as well as collaboratively within a team.
• Adaptable, proactive, and comfortable thinking on your feet in a fast-paced environment.
• Demonstrates sound judgment, professionalism, and respect in alignment with a respectful workplace culture.

Communication & Interpersonal Strengths

• Excellent written and verbal communication skills.
• Strong interpersonal skills and a customer service mindset.

Technical Proficiency

• Proficient in Microsoft applications (Word, Outlook, Excel, etc.).
• Familiarity with tools such as Mailchimp, Canva (or similar design tools), and social media platforms.

Event-Specific Experience

• Experience in event coordination, ideally in conferences, corporate settings, or member-based organizations.
• Comfortable balancing flexible remote work with increased on-site support during peak periods (notably March).
• Available to travel to Banff and other Alberta locations to support event execution as needed.

What We Offer

Position Details

Location: Primarily remote, with occasional in-person meetings and site visits in Alberta as needed.
Type: Part-time contract
Duration: 10-month contract (July 2025 – March 2026), with the potential to extend to a 12-month term.
Hours:

• April to August: ~15 hours per week (lighter season)
• September to March: ~30 hours per week during peak season, especially in the lead-up to the Annual Conference in March
• Some evening or weekend availability may be required to support events

Compensation: Commensurate with experience, between $33 to $37 pre hour.
Flexibility: This role is designed to offer a healthy balance of independence, adaptability, and purpose—perfect for someone who values flexibility and variety in their workweek.
Start: August 1, 2025

Perks & Culture

• Access to a free on-site gym and tenant lounge in our downtown Calgary office
• Our “in-office-first” approach (when in person) encourages collaboration, mentorship, and cross-departmental engagement
• And of course—come hang with awesome us

Additional Information

Send your resume and a brief cover note to info@ippsa.com by Friday, July 11, 2025.
IPPSA values diversity in its workforce and equal access to opportunity. All inquiries and applications will be handled with the highest level of confidentiality.
IPPSA thanks all applicants; however, only selected candidates will be contacted.

The Independent Power Producers’ Society of Alberta (IPPSA) unites its members to support a fair electricity market in Alberta. We boost investor confidence and prosperity for Albertans by promoting affordable, reliable, clean energy and better energy understanding. IPPSA’s mission is to convene industry, providing information, resources, and a forum for knowledge sharing and to create opportunities for dialogue, collaboration, and education.

Job description

IPPSA is looking for a student to join our Corporate Administration Team.

Reporting to the Head of Operations and Member Services, you will support the IPPSA Team by providing professional, efficient, and effective administrative support. This position is based out of our Calgary office and is a four-month term starting May 2025. Hours of work are a regular 37.5-hour work week, Monday to Friday.

Spending a summer working at IPPSA as a post-secondary student offers an excellent opportunity to kickstart your career. This experience provides valuable insights into a professional work environment while allowing you to develop administrative and clerical skills relevant to any office environment.

Success in this position requires excellent communication, analytical and judgement skills, organizational and time management skills with strong attention to detail and the ability to work both independently and as part of a team. The work is performed in a standard office environment, involving phone work, independent computer work, reception duties and performing office services tasks. While some assigned duties are sedentary, others include standing, walking, bending, and lifting.

What You’ll Do:

• Maintain strong working relationships with internal customers.
• Mitigate business technology needs for office services supported meetings
• Maintain functionality of office equipment.
• Make informed decisions relative to process and needs.
• Apply accurate support and management to database, OneDrive, etc.
• Accurate and timely data entry into CRM and other tracking systems
• Assist in basic administration duties, including photocopying/scanning, filing, etc.
• Ensure timely completion of administrative tasks and activities.
• Assist in the hosting of any IPPSA events as required.
• Organize incoming files, remove irrelevant material, and index.
• Act as backup for reception as required.
• Other tasks as assigned.

Who We’re Looking For:

• Enrolled in a post-secondary education program.
• Minimum two years of work experience in progressively more responsible customer
  service and/or administrative roles.
• Strong written, verbal and listening communication skills.
• Excellent interpersonal skills and customer service orientation.
• Strong attention to detail and accuracy around data entry
• Solid knowledge of relevant computer applications (Word, Outlook, Excel, etc).
• Self-starter, able to work independently with minimal supervision and as part of a
  team.
• Ability to work in a fast-paced environment and handle large volumes of
  information, both electronic and paper.
• Ability to meet deadlines under pressure, exercising solid judgement at all times
• Demonstrate professionalism and respect at all times in accordance with a
  respectful workplace.
• Adaptability and willing to take initiative.
• Ability to bend, twist, push, pull and occasionally floor-to-waist lifting.
• Able to work overtime as required.

What We Offer

• Access to a free onsite gym and tenant lounge.
• Our in office first approach fosters collaboration, mentorship, and engagement in
  cross-department initiatives.
• …hang with awesome us.

Additional Information

Interest students should apply by Wednesday April 23, 2025 by emailing info@ippsa.com. IPPSA values diversity in its workforce and equal access to opportunity. All inquiries and applications will be handled with the highest level of confidentiality.

IPPSA thanks all applicants; however, only selected candidates will be contacted.

The Independent Power Producers Society of Alberta (IPPSA) thrilled to confirm the appointment of Doug Page as IPPSA’s next Executive Director.

Doug is a dynamic leader with a diverse background in entrepreneurship, politics, philanthropy and executive leadership. Doug has held senior leadership positions in electricity, energy infrastructure, health care and technology.

He has established a reputation as a collaborative leader who brings people together to achieve positive outcomes. Throughout his career Doug has been involved in managing public affairs programs towards furthering of a wide variety of projects and campaigns.

Outside of his professional endeavors, Doug enjoys spending quality time with his family and his black lab, Charlie, and remains actively involved in his community.

Please join us in welcoming Doug to IPPSA!

Dustin and Lisa

Background

The Independent Power Producers Society of Alberta (IPPSA) was established in the 1990’s to represent independent electricity generators investing in Alberta’s competitive wholesale electricity market. Since inception, IPPSA promoted competitive market approaches within Alberta’s fair, efficient, and openly competitive wholesale market. Today, IPPSA’s diverse membership is comprised of all parts of Alberta’s electricity sector, including generators, transmission and distribution facility owners, construction, engineering, and legal firms and private consultants, all engaging in open dialogue about the Alberta electricity sector.

Based in Alberta, IPPSA is governed by a Board of Directors elected by voting members at its Annual General Meeting in accordance with its bylaws and policies.

As the leading Canadian independent power producer society, we unite members to support a fair, efficient and openly competitive electricity market in Alberta. We support investor confidence and prosperity for Albertans by promoting investments in affordable, reliable, clean energy production.

Role

The Executive Director reports to the Board of Directors and leads a team of consultants to deliver the strategic plan for the organization.  The Executive Director will support IPPSA’s purpose to convene industry, providing information, resources, and a forum for knowledge sharing, and to create opportunities for dialogue, collaboration, and education.

Responsibilities

Leadership and Management

• Implementing the strategic plan set by the Board and day-to-day operations of IPPSA.
• Lead and manage the development of all financial and operational plans; oversee implementation of budgets and monitor progress.
• Develop and maintain meaningful and effective relationships with IPPSA members, allied organizations, provincial regulators, government agencies, industry associations, the media, service organizations and relevant international organizations to the benefit of IPPSA and the sector.
• Work closely with IPPSA board and committees to ensure appropriate resources are available to complete the plans.
• Attend and participate in all Board of Directors and Committee meetings.
• Ensure new Directors, Alternate Directors, and office consultants are trained in the roles and responsibilities of IPPSA, its management, policies, and procedures.

Member Services & Fund Raising

• Develop and recommended appropriate fee structure for members.
• Maintain a suite of membership service to ensure continued membership such as IPPSA website, conference, social and educational events.
• Plan and deliver the annual conference to the expectations of the planning committee.

Regulatory and Government Relations

• Work with the Board to identify opportunities for industry engagement and dialogue and develop programs and events for the Board to approve.
• Provide members with summaries and updates regarding relevant statutory or regulatory decisions made by the Government of Alberta or its agencies.
• Provide ongoing updates of hearing matters and decisions.
• Act as a point of contact for government and regulatory, disseminating information to members and acting as a nexus point for the electricity industry.
• With the express approval of the Chair, and in accordance with IPPSA policies, make statements of public record on behalf of IPPSA.

Qualifications

• Proven leadership ability and management record with 10 or more years experience in public policy, including regulatory affairs and advocacy.
• Expertise in governance, including working with boards of directors.
• Significant experience in successfully managing an organization with multiple stakeholders and professionals.
• Excellent communications skills and ability to effectively communicate technical concepts, particularly economic and energy topics.
• Ability to work with vendors as needed to ensure IPPSA is able to effectively communicate with the public through its website and social media.   
• A University degree in a related field such as business administration, political science, public administration, or economics.
• Financial acumen including experience with budget management and financial reporting.
• Public speaking experience.

Some ability to travel.

Candidates should be based in Calgary or Edmonton

Resumes and expressions of interest can be sent to careers@ippsa.com

“The Independent Power Producers Society of Alberta (IPPSA) members acknowledges the Government of Alberta’s intention to build contingency plans related to the proposed 2035 adoption of the Federal Clean Electricity Regulations (CER).  We recognize this as a precautionary measure to be contemplated in the mid-2030s only if mutually agreeable terms of the CER design and implementation plan cannot be reached between the two governments thereby ensuring the reliability and affordability of the provincial grid during the net-zero transition. IPPSA remains confident that a fair and competitive environment for electricity generation in Alberta continues to be the best outcome for Albertans.”