Events Specialist & Administrator

The Independent Power Producers’ Society of Alberta (IPPSA) unites its members to support a fair electricity market in Alberta. We boost investor confidence and prosperity for Albertans by promoting affordable, reliable, clean energy and better energy understanding. IPPSA’s mission is to convene industry, providing information, resources, and a forum for knowledge sharing and to create opportunities for dialogue, collaboration, and education.

Job description

Support IPPSA’s dynamic events while enjoying flexibility and meaningful work.

The Independent Power Producers Society of Alberta (IPPSA) is looking for a highly organized, self-motivated administrator to join our team in a key supporting role through March 2026. This nearly year-long contract is ideal for someone who thrives on coordination and communication—and who values variety and work-life balance.

In this role, you’ll play an essential part in planning and executing IPPSA’s flagship event: our three-day Annual Conference at the Banff Springs Hotel each March. You’ll also help deliver a range of engaging member events throughout the year, including luncheons and receptions. Hours are flexible, with lighter workloads in the spring and summer, and an increase in the lead-up to the conference.

This position is primarily remote, with only limited in-person presence required in our downtown Calgary office. If you’re detail-oriented, proactive, and excited to help bring meaningful events to life for Alberta’s power sector, we’d love to hear from you.

What You’ll Do:

Conference & Event Support

• Support and coordinate logistics for the IPPSA Annual Conference, including breakout sessions, delegate management, speaker and sponsor communications, ticketing and on-site support.
• Support the planning and execution of member luncheons, seasonal receptions, and smaller roundtable events in Calgary and occasionally across Alberta.
• Liaise with venues, A/V providers, sponsors, caterers, technology providers and speakers.

Administrative & Delegation Management

• Manage delegate communications and registration workflows.
• Maintain attendee and member databases.
• Track sponsor deliverables and signage needs.
• Support the Head of Operations and Administration for Member support services.
• Manage the Membership Database and CRM to optimize member communications.

Marketing & Communications

• Collaborate on social media content and email communications for event promotion.
• Coordinate app and website updates with event details and session logistics.
• Prepare briefing notes, schedules, and signage content for distribution.

Project Coordination

• Create and manage timelines, task lists, and run-of-show documentation for each event.
• Support post-event wrap-ups, surveys, and sponsor reporting.

Who We’re Looking For:

Core Competencies

• Highly organized with strong attention to detail and accuracy, especially around data entry.
• Ability to manage multiple timelines, meet deadlines under pressure, and handle large volumes of information (both electronic and paper-based).
• Self-starter who can work independently with minimal supervision as well as collaboratively within a team.
• Adaptable, proactive, and comfortable thinking on your feet in a fast-paced environment.
• Demonstrates sound judgment, professionalism, and respect in alignment with a respectful workplace culture.

Communication & Interpersonal Strengths

• Excellent written and verbal communication skills.
• Strong interpersonal skills and a customer service mindset.

Technical Proficiency

• Proficient in Microsoft applications (Word, Outlook, Excel, etc.).
• Familiarity with tools such as Mailchimp, Canva (or similar design tools), and social media platforms.

Event-Specific Experience

• Experience in event coordination, ideally in conferences, corporate settings, or member-based organizations.
• Comfortable balancing flexible remote work with increased on-site support during peak periods (notably March).
• Available to travel to Banff and other Alberta locations to support event execution as needed.

What We Offer

Position Details

Location: Primarily remote, with occasional in-person meetings and site visits in Alberta as needed.
Type: Part-time contract
Duration: 10-month contract (July 2025 – March 2026), with the potential to extend to a 12-month term.
Hours:

• April to August: ~15 hours per week (lighter season)
• September to March: ~30 hours per week during peak season, especially in the lead-up to the Annual Conference in March
• Some evening or weekend availability may be required to support events

Compensation: Commensurate with experience, between $33 to $37 pre hour.
Flexibility: This role is designed to offer a healthy balance of independence, adaptability, and purpose—perfect for someone who values flexibility and variety in their workweek.
Start: August 1, 2025

Perks & Culture

• Access to a free on-site gym and tenant lounge in our downtown Calgary office
• Our “in-office-first” approach (when in person) encourages collaboration, mentorship, and cross-departmental engagement
• And of course—come hang with awesome us

Additional Information

Send your resume and a brief cover note to info@ippsa.com by Friday, July 11, 2025.
IPPSA values diversity in its workforce and equal access to opportunity. All inquiries and applications will be handled with the highest level of confidentiality.
IPPSA thanks all applicants; however, only selected candidates will be contacted.